Privacy Policy

This privacy policy explains which data we record when you visit or register at and how they are used.


CLAP, short for Culture, Loisirs et Arts Populaires, (hereafter “we”, “our”, or “CLAP”) takes the protection of your personal data very seriously. It's simple: we do not collect personal data when visiting our websites other than for team registration purposes, and we neither publish your data nor transmit them to third parties on an unauthorized basis.

A. General information
  1. Scope of data processing
    As a matter of principle, we gather and utilize users' personal data only to the extent required to ensure the functioning of our website and of our contents and services.

  2. Legal basis of data processing
    No processing of personal data takes place that requires specific policies.

  3. Data deletion and storage duration
    All we store are the self-chosen name of a user, their e-mail address and a phone number. The personal data are deleted or blocked as soon as the purpose of the storage ceases to apply. Other data are not stored.
    To request deletion of registration information and personal data, contact

  4. Contact details of the individuals responsible
    The entity responsible in the meaning of the General Data Protection Regulation and other national data protection acts as well as other data protection legislation is the

    Association Culture, Loisirs et Arts Populaires
    26400 Crest

  5. Data Protection Officer's contact details
    The Data Protection Officer at the entity responsible is
    Sjef Bosman

B. Provision of the website and creation of log files

Each time you visit our website, our service and applications automatically record data and information from the computer system of the visiting computer. The following data are gathered temporarily:
  • Your IP address
  • Date and time of your access to the website
  • Name and version of your browser/operating system, if transmitted
  • What operations are performed

These data are stored in our systems' log files. These data are not stored together with the user's other personal data. The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website's functionality. The data also help us optimize the websites, eliminate malfunctions, improve the user experience and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.

The data are deleted periodically. The recording of data for the provision of the website and the storage of data in log files is essential to operate the website. As a consequence, users do not have an option to revoke such data recording.

C. Web analysis

We do not collect, nor do we utilize third-party applications to collect, user-specific information about site usage for the statistical data recording of utilization behavior.

D. Utilization of cookies

Our website utilizes cookies. Cookies are text files stored in the Internet browser or by the Internet browser on the user's computer system. If a user visits a website, a cookie can be stored on the user's operating system. This cookie contains a sequence of characters enabling the browser to be clearly identified when visiting the website again. We deploy cookies to make our website function correctly and in a more user-friendly way. Some elements of our website also technically require the identification of the visiting browser after a change of page. The following data are saved and transmitted in the cookies:
  • Language settings (localization) of the browser
  • Map viewing options
  • Session data (click path, pages visited, current language, and, where relevant, error messages for forms)

The legal basis for personal data processing while utilizing cookies is Article 6 (1) lit. f GDPR. The purpose of utilizing technically necessary cookies is to simplify the utilization of websites for users. Some of our website's functions cannot be offered without the utilization of cookies. For these, it is necessary that the browser can be re-identified following a change of page.

User data gathered by technically necessary cookies are not utilized to prepare user profiles. Our justified interest in personal data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.

Cookies are stored on the user's computer, which transmits them to our site. For this reason, you, as the user, also have full control over the utilization of cookies. You can deactivate or restrict the transmission of cookies through changing your Internet browser settings. Cookies that have already been saved can be deleted at any time. This can also occur automatically. If cookies for our website are deactivated, you may find not all of the website's functions can continue to be utilized in full.

E. Newsletter

There is no newsletter (yet).

F. Communications

Teams that played in earlier tournaments can be invited for a new tournament. To complete an inscription, a team will have to re-register completely.
When you communicate with us by e-mail or phone or through social media, we may collect information on your name, your e-mail address, your phone number, the company or organization you represent and the content of your message and our correspondence. The purpose of this data collection is to respond to your questions or to communicate with you in general.

G. Registration

We require a team to register on the website. There are no registered users other than the internal operators of the website.

To request deletion of a team and your personal data, contact (see section A3).

CLAP does not share lists of teams, users or contact information and does not sell user data to third parties.

H. Data transmission

The management and storage of your personal information occurs in the case of selected services:

Provision of the website and creation of log files (section B)
Newsletter (section E)
Communications (section F)
Registration (section G)

Your personal data will only be conveyed to state institutions and authorities in legally essential cases or for criminal prosecution based on attacks on our network infrastructure. There are no dependencies on third-party service providers.

The legal basis for the data transmission and use of third-party service providers is Article 6 (1) lit. f GDPR. These interactions are provided to communicate with our network, research data owners, and the public in general and do not imply endorsement of these services.

I. Rights of individuals affected

As an individual whose personal data are gathered as part of the aforementioned services, you have, in principle, the following rights, to the extent that no legal exceptions are applicable in individual cases:
  • Information (Article 15 GDPR)
  • Correction (Article 16 GDPR)
  • Deletion (Article 17 (1) GDPR)
  • Restriction of processing (Article 18 GDPR)
  • Data transmission (Article 20 GDPR)
  • Revocation of processing (Article 21 GDPR)
  • Revocation of consent (Article 7 (3) GDPR)
  • Right to complain to the regulator (Article 77 GDPR).

Last updated August 2022.